County of Brant Special Event Application 

NOTE: There are fees associated with hosting a Special Event in the County of Brant.

• Special Event Expected attendance up to 500 | $75 + HST
• Special Event Expected attendance 500 to 1500 | $125.00 + HST
• Special Event Expected attendance over 1500 | $150.00 + HST
• Bicycle Race or Triathlon Event | $150.00 + HST
• Fundraising Special Events, organized by Registered Not-for-profit Organizations | FREE

Event Information 

Contact Information

Entertainment

Note: Applicants requiring an exemption to the Noise By-law, must complete a Noise Exemption Application and publish a notice in a local newspaper 45 days prior to the event. 

To submit a Noise Exemption Application, please complete the application Noise Exemption Application   If you have any questions regarding the Noise Exemption process please contact the By-law Department at 519-44BRANT.

Note: Open fire is not allowed on County of Brant property and at public events. Propane tables are allowed. Fire entertainment may be given special consideration. Fireworks are only allowed during designated holidays:

• Victoria Day - three (3) days before and three (3) days after
• Canada Day - three (3) days before and three (3) days after
• Diwali - on the day of only
• Lunar New Year - on the day of only

Family Fireworks can only be discharged outside the above holiday periods with a permit from the Fire Chief or Fire Official. 

Note: If your event has rides or inflatable devices, a TSSA Certificate is required. The County of Brant must be listed as an additional insured. Please send this to the Special Event and Filming Coordinator for review. 

Food and Non-food Commercial Vendors

Note: If food is being served at your event, event organizers must complete and submit the Special Event Organizer Application Form to host a special event to the Brant County Health at least 30 days prior to the start of the event. If this is required for this event, the event organizer will be notified through this application process. A Refreshment Sales License may also be required.

Note: The County of Brant licenses all Peddler Licenses under the Business Licensing Bylaw. If a Peddlar License is required for this event, the event organizer will be notified through this application process. 

Note:  All lottery events require a lottery licence, the event organizer will be notified through this application process. 

Request of County of Brant Assets

Emergency Services

Note: Under ALL circumstances it is the responsibility of the event organizer to contact OPP to arrange for paid duty officer support.  Completion of this application DOES NOT initiate the request for paid duty officers.

Insurance and Indemnification:        

A valid Certificate of Insurance naming the ‘Event Organizer” listed in this application as the “named insured”, and evidencing liability insurance coverage for all activities listed in this application, issued by an insurer licensed to do business in Ontario, with limits of not less than:

• $2,000,000.00 per occurrence; or
• $5.000,000.00 per occurrence if your event includes any of the following activities:

-    Sale of alcoholic beverages (beer garden, etc.)

-    Activities involving licensed motor vehicles (demolition derby, etc.)

-    Activities on the water

-    Fireworks

-    Inflatables (including “zorbs” or “sumo suits”)

-    Amusement rides

-    Activities involving animals (petting zoo, dog agility, etc.)

-    Activities where the renter brings in a stage or production equipment

-    Activities where the renter brings in a large tent or canopy

And naming “The Corporation of the County of Brant” as an additional insured with respect to any liability arising from this event, MUST BE SUBMITTED WITH THIS COMPLETED APPLICATION. The policy must include a cross liability and severability of interest clause and be endorsed to provide 30 day’s notice of expiration, cancellation, revocation or material amendment. The applicant must submit this application to their insurer when requesting the Certificate of Insurance to ensure that liability coverage is in effect for all proposed event activities. The County of Brant reserves the right to request additional insurance based on information arrived at during the review of this application. 

By signing this application the Production Company listed in this application has agreed to defend, indemnify and save harmless THE CORPORATION OF THE COUNTY OF BRANT, its elected officials, officers, employees and agents from and against any and all claims of any nature, actions, causes of action, losses, expenses, fines, costs (including legal costs), interest or damages of every nature and kind whatsoever, including but not limited to bodily injury, sickness, disease or death or to damage to or destruction of tangible property including loss of revenue or incurred expense resulting from, arising out of or allegedly attributable to the negligence, acts, errors, omissions, misfeasance, nonfeasance, fraud or willful misconduct of the Production Company, its directors, officers, employees, agents, contractors and subcontractors, or any of them, in connection with or in any way related to the delivery or performance of this event.

This indemnity shall be in addition to and not in lieu of any insurance to be provided by the event organizer in accordance with this Application and shall survive the conclusion of the event.