Required fields are marked with asterisks (*)

Special Event Advisory Team Intake Application

The SEAT (Special Events Advisory Team) Intake Form is the first step in planning an event within the County of Brant. Once submitted, the application will be reviewed by the Special Events and Filming Coordinator to assess the event's size, scope, location, and potential impacts.

Based on this assessment, organizers will be provided with any additional forms, permits, and supporting documentation required for their specific event. Requirements may include insurance, site plans, fire safety plans, road closure requests, food vendor information, noise exemptions, and other approvals as applicable.

The Special Events and Filming Coordinator will guide organizers through the process and coordinate reviews with relevant municipal departments and external agencies when required.

Please note that submission of this form does not constitute event approval. Event approval is contingent upon the organizer providing all required documentation and meeting all applicable requirements within the timelines provided. Once all requirements have been satisfied and reviewed, a formal approval letter will be issued by the County of Brant.

Depending on the nature of the event, additional approvals may be required. This may include obtaining a Letter of Municipal Significance, Council approval, or other approvals as determined through the review process.

NOTE: There are fees associated with hosting a Special Event in the County of Brant.

  • Special Event Expected attendance up to 500 | $75 + HST
  • Special Event Expected attendance 500 to 1500 | $125.00 + HST
  • Special Event Expected attendance over 1500 | $150.00 + HST
  • Bicycle Race or Triathlon Event | $150.00 + HST
  • Fundraising Special Events, organized by Registered Not-for-profit Organizations | FREE

Event Information 

Type of Event Organization:
 
Is this a reoccurring event?
 
Is this event paid admission?
 
Is this event open to public?
 

Contact Information

Entertainment

Will you event have live entertainment?
 
Will your event have a licensed alcohol area?
 
Will you event have a petting Zoo?
 
Will your event have rides?
 
Will food be served at your event? For example: food vendors or free food provided
 
Will your event have non-food commercial vendors?
 
Will your event have fundraising activities? Examples: 50/50, lottery, auction
 

Request of County of Brant Assets

Do you require access to hydro?
 
Do your require garbage and recycling bins?
 
Do you require washroom access?
 

Insurance and Indemnification:        

Does this event currently have a minimum 2 million dollar general liability insurance policy?
 

A valid Certificate of Insurance naming the ‘Event Organizer” listed in this application as the “named insured”, and evidencing liability insurance coverage for all activities listed in this application, issued by an insurer licensed to do business in Ontario, with limits of not less than:

  • $2,000,000.00 per occurrence; or
  • $5.000,000.00 per occurrence if your event includes any of the following activities:

-    Sale of alcoholic beverages (beer garden, etc.)

-    Activities involving licensed motor vehicles (demolition derby, etc.)

-    Activities on the water

-    Fireworks

-    Inflatables (including “zorbs” or “sumo suits”)

-    Amusement rides

-    Activities involving animals (petting zoo, dog agility, etc.)

-    Activities where the renter brings in a stage or production equipment

-    Activities where the renter brings in a large tent or canopy

And naming “The Corporation of the County of Brant” as an additional insured with respect to any liability arising from this event, MUST BE SUBMITTED WITH THIS COMPLETED APPLICATION. The policy must include a cross liability and severability of interest clause and be endorsed to provide 30 day’s notice of expiration, cancellation, revocation or material amendment. The applicant must submit this application to their insurer when requesting the Certificate of Insurance to ensure that liability coverage is in effect for all proposed event activities. The County of Brant reserves the right to request additional insurance based on information arrived at during the review of this application. 

By signing this application the Production Company listed in this application has agreed to defend, indemnify and save harmless THE CORPORATION OF THE COUNTY OF BRANT, its elected officials, officers, employees and agents from and against any and all claims of any nature, actions, causes of action, losses, expenses, fines, costs (including legal costs), interest or damages of every nature and kind whatsoever, including but not limited to bodily injury, sickness, disease or death or to damage to or destruction of tangible property including loss of revenue or incurred expense resulting from, arising out of or allegedly attributable to the negligence, acts, errors, omissions, misfeasance, nonfeasance, fraud or willful misconduct of the Production Company, its directors, officers, employees, agents, contractors and subcontractors, or any of them, in connection with or in any way related to the delivery or performance of this event.

This indemnity shall be in addition to and not in lieu of any insurance to be provided by the event organizer in accordance with this Application and shall survive the conclusion of the event.

The person signing this application (section 4E) verifies to the best of his/her knowledge; the information provided is truthful and accurate.
 
The person signing this application (section 4E) is a valid signing authority for the special event.
 
The applicant has read and understands the Special Event Manual and will comply with all application requirements.
 
Clear


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